PRECISE ERP SOLUTIONS LLC Configure · Migrate · Go Live

Services

The six module tickets we run for every rollout

PRECISE ERP SOLUTIONS LLC delivers computer integrated systems design as a documented run of six services. Each service has a written sheet, a named owner and a clear exit condition. The work is coordinated from the Tucson desert office at 7402 W Shining Amber Ln, Tucson - 85743-1479, United States (US), and every commitment is confirmed in writing before a single module is configured.

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Module Ticket Bays

A module ticket is the smallest unit of rollout work we accept. It describes one department need in plain language: who uses the screen, what data enters it, which roles can approve, which report draws from it and what happens when the data is wrong. Each ticket is opened in a numbered bay and carries the name of the client reviewer who must sign it closed.

Tickets are usually grouped by module face: purchasing, inventory, sales, production, payroll, general ledger and reporting. We work one face at a time so that shared masters settle before downstream screens are configured. Tickets that cannot be scoped are parked and reopened at the next rollout sitting, which avoids configuration drift and rework.

Ticket bays are the backbone of every rollout
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Migration Sheet Runs

Legacy data moves in runs, never in one chaotic evening. A migration sheet records the source system, the export query, the row count at extract, the transformation applied, the target table and the count that arrived. Where counts differ, an exception note explains why. The sheet is signed by the migration lead and countersigned by the client data owner before the run is accepted.

Typical runs are ordered from stable to volatile: chart of accounts, item master, customer and vendor records, open purchase orders, open sales orders, inventory balances, then payroll and historical financials. This sequence gives every later run a trustworthy foundation and lets the audit rounds compare like with like.

Every run is mapped before it is executed
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Go-Live Note Desks

The go-live note desk is staffed from the evening before cutover until the first Monday close. A written note board records each action with a timestamp, the person responsible and the reason. Rollbacks, deferred items and approvals are logged the same way. Nothing happens silently, and the note board is read aloud to the room at every shift change.

The desk keeps the client team and the implementation team in one place. When a warehouse variance appears at eight in the evening, the note board already shows the last migration run and the audit mark for that bin. The result is a cutover that is slower, calmer and far more reversible than the usual all-night scramble.

The note board is the source of truth on cutover night
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Sandbox Windows

A sandbox window is a scheduled period in which real users work inside a safe copy of the platform. We load a recent data snapshot, open the modules that concern each department, and ask people to perform a normal week of work: issue a purchase order, receive a shipment, run a payroll preview, close a period. We watch what they do rather than what they say they will do.

Two windows are standard. The first surfaces scope gaps and permission problems. The second proves that the corrections hold under realistic volume. A third window is added when the client operates multiple locations or handles regulated traceability, because those cases always surface edge conditions that a single site rehearsal misses.

Rehearsal happens before the real books are touched
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Data Audit Review Rounds

After migration, we reconcile the platform against its sources in rounds. Round one compares control totals for balances and open items. Round two samples individual transactions and traces them from source document to platform record. Round three checks that reporting outputs match the three reports leadership already trusts. Each round ends with a short written variance memorandum.

Open variances are tracked until they are closed, explained or accepted in writing by the client controller. This process protects the audit trail, gives the finance team confidence before the first month close, and creates evidence that is useful long after the rollout team has left the building.

Reconciliation is a service, not an afterthought
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Rollout Sittings

A rollout sitting is a half-day working session, held at a table with the migration sheets and notes spread out, where the client team and our team decide scope and sequence. We open with a review of closed tickets, walk the open sheets, and confirm the next cutover date. Decisions are recorded in the meeting note and distributed the same day.

Sittings are scheduled at the start, at the midpoint before the first sandbox window and again before cutover. Additional sittings can be called by either side when a new module enters scope or when a key owner changes role. The discipline is simple: nothing enters a rollout that has not passed through a sitting.

Decisions belong at a table, not in a chat thread

How the run fits together

Each service feeds the next. Module tickets define the scope. Migration sheets carry data in controlled runs. Sandbox windows rehearse the real work. Data audit rounds prove the balances. The go-live note desk watches the cutover, and rollout sittings keep every decision on record. A client can enter the run at any stage, but the order rarely changes.

Most engagements occupy eleven to fourteen weeks for a mid-sized operation. Smaller consolidations can finish sooner, and larger multi-site rollouts extend with additional sandbox windows and audit rounds. We will give a written estimate after the first sitting.

Start with a rollout sitting